Name *
Phone *
Provide any links to webpages or facebook event pages
Event Type *
Enter your event website below. This could even be your Facebook page.
Gallery *
Would you like a password protected gallery for participants and public?
Start Time *
Start Time
Event Start Time
Finish Time *
Finish Time
Event Location *
Event Location
Add such details as length of event, special guests, and special requirements. Include estimate of guests attendees.
Sole Photographer *
Sole Photographer at this event?
By booking Photonation, I have read and agreed to the Terms and Conditions above. *
Photonation will provide photographic services for the event(s) booked for. Unless otherwise noted, Photonation will provide one photographer to take photographs using digital camera equipment, producing “Digital Images” in high-resolution .JPG format. In addition to the primary photographer assigned, Photonation may use additional photographers and/or assistants at its discretion. COOPERATION & AVAILABILITY The parties agree to cheerful cooperation for the best possible results. In order to help achieve the best results possible at large events, either the Client or their designee must point out individuals/groups that are important to have photographed. It is the Client’s responsibility to ensure that key individuals are on time, available, and prepared to be photographed. Client will provide Photonation with an estimated number of guests expected to attend. DESIRED SCENES The Client will provide Photonation with a list of suggested photographs that they desire in advance. While every attempt is made to accommodate the Client’s desired list of photographs and create the best images possible, no particular image is guaranteed. Photonation is equipped to handle most low-light situations. In situations where flash photography is prohibited or is deemed to be unsafe, the Client agrees to accept the Digital Images as-is, given the technical limitations of low-light photography. At certain venues, the photographer’s movement are sometimes restricted by the official in charge. The are from which the photographer is able t cover the event may not be the photographer’s choice and the photographer cannot accept responsibility for any obstructed view should this be the case. Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure. The photographer shall endeavor to photograph all individuals as requested by the client(s) at some point, but no responsibility will be taken by the photographer on the occasion of leaving somebody out. COPYRIGHT, LICENSE TO USE, AND MODEL RELEASE It is understood that Photonation owns the copyright to all of the Digital Images and reserves the right to use them for display, publication, advertising or other purposes. It is the responsibility of the event organiser to have parents/guardians sign a photo release. LIMITATION OF LIABILITY Although great care will be taken with the Digital Images, this contract limits the entire liability for any claim, loss, injury or failure to deliver Digital under this contract. In the unlikely event of personal illness or other circumstances beyond the control of Photonation , an attempt will be made to procure the services of another photographer to fulfil the obligations of Photonation , however, if this is not successful Photonation reserves the right to cancel attendance at the event. Photonation is not responsible or liable for any other damages beyond the amount of this contract. Client agrees to indemnify, defend and hold Photonation and their representatives, agents, contractors, employees, successors and assigns, harmless for any and all liabilities, damages, claims, suits, judgments, costs, fees and expenses that arise as a result of or in connection with the services provided. OTHER SERVICES This contract is for the photography services and electronic purchase and delivery of the Licensed Digital Images only. Additional services, such as retouching, or editing are available as a separate order. Any changes to this agreement must be made in writing and signed by all the parties. This agreement constitutes the entire understanding of the parties. By signing this contract and/or booking Photonation for an event, Photonation and the Client agree to all of the terms and conditions stated in this contract. ITEMS PURCHASED VIA THE PHOTONATION WEBSITE  Digital images – are provided with a non-exclusive licence. This means that the copyright of the image remains with Photonation, however Photonation grants to the purchaser of the image a non-exclusive licence to copy the digital image and to make prints from the digital file for personal use only. You may not resell the image in any format. CREDITING OF IMAGES– Photonation extends the Personal usage of the images to include publication on a private or corporate website, in promotional and documentation materials including social media. All images used in this manner must be credited: ”Photo by Photonation” (or as directed when the image is sent to you) IMAGES TAKEN BY PHOTONATION Photonation is the copyright owner of all images and grants a non-exclusive licence for the use of the images. Under certain circumstances Photonation may grant an exclusive licence to The Client. Digital Images will be available electronically over the Internet (Internet Photo Gallery). Photos will be available for purchased individually or the whole album by Photonation customers. The Internet Photo Gallery will be online for two (2) weeks and will be removed at the discretion of Photonation. From time to time specials/discounts of that event may be available again for purchase. COPYING AND PRINTING – you may make digital copies of the images and prints for non-commercial use. Licensing of Photonation images - the standard licensing arrangement between Photonation is for a royalty-free, non-exclusive licence to use the images for any non-commercial purpose. Non-commercial usage licence includes the right to publish on private or corporate websites, publication in organisational newsletters (print or electronic), in promotional and documentation materials including social media and archiving for documentary purposes. You may not resell the images in any form without the permission of Photonation MEDIA USE – you are welcome to provide the images to the media (print and electronic). Please ask for the image to be credited ‘Photo by Photonation’ (or as directed when the image is supplied to you). COPYRIGHT AGREEMENT BETWEEN PHOTONATION AND PHOTONATION CUSTOMERS Copyright of the images is the property of Photonation however Photonation grants to customer a royalty-free, non-exclusive perpetual licence to use the images for any non-commercial use. This licence is effective from the time payment is made for the image on the electronic checkout. The images must not be resold in any format without permission from Photonation. The images may be reproduced in digital format (eg website/social media or PowerPoint presentations) or hard copy (eg print publications or prints for your own use) MEDIA USE – the images may be supplied to electronic or print media for promotional or editorial use. Please ask for the following credit - ”Photo by Photonation”. Photonation may use selected images for promotional purposes. PHOTOS IN COMMERCIAL ADVERTISING – It is the event organisers responsibility to get model releases from person/s who are identifiable in photos that will be used for adverts and commercial use.  Events are subject to an economic viability assessment.
Facebook, word-of-mouth, a friend was tagged in a photo etc...

If you have any issues submitting this form, please email


Do you have an event planned? 

  • Marathon
  • Awards Night
  • Rodeo
  • Dance Contest
  • Sport Events
  • Charity Events
  • Sporting Events
  • Theater Performance
  • Band Performance
  • Schools

Register your event with us and if our schedule permits, we will confirm attendance.

Why good images are important to your Brand + Business.

These days great images are important because they are a powerful way to communicate your message.  

A picture paints a thousand shares

Images are consistently the top type of post shared on social media compared to text and video.

Forbes Magazine states that visual content will be critical for any business past 2014.  

Images make content easily and quickly digestible.

Eye catching images are shared more often, which means your web page, social media page, or powerpoint presentation will grab the attention of more people.

If you combine your image with a good headline this will stop people in their tracks.

What can Photonation offer?

A Photonation photographer can attend your event and take photos free of charge. Photos are then uploaded to a gallery where they can be purchased per photo or the whole album.  This can be than used in marketing as long as credit is given as "Photo by Photonation".

Photos can also be purchased by participants which is great for showcasing their talent or as a keepsake for the day.

Anyone can request Photonation to be at their event but Photonation is subject to availability.

Book Photonation today!